Mailbird

Unified Inbox and Custom Layouts

See Gmail, Outlook, Exchange, and IMAP accounts in one place with color labels and smart folders. Switch views—compact list, conversation, or expanded preview—and assign shortcuts for archive, label, or move to speed daily triage. Split panes and adjustable density match monitors or laptops, and profiles separate personal from work so shortcuts and notifications fit each context. Keyboard navigation and multi-select clear batches fast with less strain.

Productivity: Snooze, Send Later, and Reminders

Defer messages to when you can act, schedule send across time zones, and set follow-up nudges on unanswered emails. Rules and filters route newsletters or system alerts automatically so the inbox stays focused on decisions. Natural-language scheduling makes timing quick from the keyboard, and batching modes group similar replies for deep-work sessions. Out-of-office detection pauses reminders, and rules adapt when threads change participants or subject lines.

Attachment Search and File Preview

Search by file name, type, or sender to find documents instantly across accounts. Preview PDFs, images, and office files without opening separate apps, then drag items into replies or folders in a single motion. Attachment views show thumbnails and metadata, while deduping flags newer revisions in the thread. Cloud pickers insert drive links to keep messages light and permissions intact, and recent-items lists reduce digging when deadlines make context switching costly.

Contacts, Calendar, and Scheduling

Manage contacts with unified cards; view calendars side by side; and propose times directly from the compose window. Accepted invites populate your schedule immediately, and reminders protect meetings from slipping through the cracks. Address suggestions prefer recent collaborators, and availability overlays avoid double-booking. Proposed times embed neatly with clear zones, while shared calendars mirror team events as read-only layers to preserve privacy.

Integrations and Personalization

Dock WhatsApp, Slack, Todoist, and more in the sidebar to keep context close. Themes, spacing, and notification settings adapt Mailbird to your pace so alerts help rather than distract. Custom themes and per-account badges protect focus hours and show which inbox needs attention first. Compact widgets park tasks or notes beside threads so context follows the conversation. Keyboard-first design supports power users, and onboarding gets teammates productive fast.