Xtracta captures data from invoices, receipts, forms, and contracts using OCR and machine learning, turning documents into structured fields ready for systems. Upload files, email attachments, or scans, then review extractions with confidence indicators. Train on your samples to improve accuracy for vendors and layouts. With APIs, export mappings, and validation queues, teams automate accounts payable, onboarding, and records workflows without brittle templates or heavy manual entry. Templates adapt to new document types without rebuilding rules from scratch.
Accept PDFs, images, scans, and email attachments. OCR reads text from varied sources, including mobile photos with skew or shadows. Preprocessing improves contrast and rotation. Large batches enter via watched folders or SFTP. With flexible intake, teams centralize messy streams, reduce ad hoc conversions, and keep throughput steady across suppliers, customers, and partners. Confidence scores drive verification queues so reviewers focus where needed.
Models detect headers, tables, and key fields like totals, dates, and IDs. Training with your samples adapts to vendor layouts without brittle rules. Confidence scores flag fields for review. Continuous learning raises accuracy as volumes grow. This approach eliminates constant template editing and scales reliably as new document types appear across departments and regions. Batch import handles inboxes, SFTP, and hot folders across regions reliably.
Route low confidence items to reviewers with side by side document and fields. Keyboard shortcuts accelerate corrections. Field level audit trails explain where values came from. Duplicate checks and math validations reduce mistakes. QA views surface patterns in exceptions so teams refine training and mappings, shortening review time and preventing recurring extraction errors. APIs deliver structured JSON or XML for ERP, RPA, and data warehouses today.
Map fields to ERP, accounting, and RPA steps. Exports create JSON, XML, or CSV with exact formats. Webhooks notify downstream jobs. Line item tables preserve structure for analytics. Because integrations are explicit, handoffs remain predictable, and finance stays aligned on tax, vendor, and currency needs across monthly close, purchasing, and audit requirements together. Field level auditing explains how values were found for corrective training.
Encrypt data in transit and at rest. Roles restrict access to sensitive documents. Redaction protects PII in review. Retention policies follow regulations. Dashboards show volumes, cycle times, and accuracy by source. With controls and visibility, organizations meet compliance while steadily improving performance, even when teams span offices, vendors, and time zones. Export mappings preserve vendor and tax formats required by finance teams.
Accounts payable, procurement, operations, HR, and records teams processing invoices, receipts, onboarding forms, and contracts; BPO providers handling document flows; and organizations seeking reliable extraction, validation, and exports that adapt to new layouts without rebuilding templates, while giving finance and compliance the control and auditability they expect monthly. Redaction protects personally identifiable information during review steps.
Manual keying is slow and inconsistent, and template rules break with layout changes. Xtracta combines OCR, ML extraction, validation queues, and explicit exports to deliver clean, structured data. Teams cut entry time, reduce errors, and scale throughput. Finance closes faster, audits become simpler, and document driven workflows stop bottlenecking operations across programs. Dashboards highlight exceptions, cycle time, and accuracy improvements now.
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