Smartsheet brings spreadsheets, Gantt, cards, and dashboards together so teams plan, track, and deliver work in one place. Collect requests with forms, automate approvals, and assign owners. Resource views balance capacity. Connect Jira, Drive, and Slack to keep updates flowing. With cell history, proofs, and Control Center, PMOs and business teams run repeatable projects without fragile templates or email chaos.
Plan in a familiar grid, then switch to Gantt for dependencies or cards for agile lanes. Row hierarchies roll up milestones. Columns enforce types and symbols for status. Critical path reveals risk. Because views share the same data, updates stay in sync when teams prefer different working styles. This flexibility keeps everyone aligned while preserving structure needed for forecasting, reviews, and governance.
Publish forms to collect requests with required fields and file uploads. Rules assign owners, set due dates, and move rows when criteria match. Reminders and update requests pull details from stakeholders without extra meetings. By automating intake and routine handoffs, teams reduce status pings, capture clean data at the source, and maintain momentum during launches, seasonal peaks, and multi-team initiatives.
See allocation across projects to avoid overbooking. Balance work by role or person using heat maps. Calendar and timeline views align marketing, product, and ops on key dates. Holidays and blackout windows prevent conflicts. With shared visibility into capacity and timing, leaders shift work earlier and protect deadlines, which improves utilization and reduces weekend scrambles for critical deliverables.
Upload assets for threaded comments, markups, and version compare. Approvers sign off with clear history. Request updates from vendors without giving full access. Proofing attached to rows keeps feedback close to tasks. This centralization eliminates scattered emails and slide versions, reduces missed notes, and accelerates creative approvals so campaigns and docs reach the finish line without confusion.
Assemble KPIs from sheets into executive dashboards with charts, metrics, and rich text. Reports roll up tasks by owner or status. Control Center templatizes entire projects with blueprints and global updates. With consistent reporting and governed templates, PMOs scale programs confidently, keeping artifacts, permissions, and cross-project changes aligned across portfolios and regions for leadership clarity.
Best for PMOs, marketing ops, and cross-functional teams that need structure without heavy IT lift. With forms, automations, resource views, proofing, and governed templates, Smartsheet turns scattered spreadsheets into a managed work system that supports planning, delivery, and reporting while accommodating different work styles across departments and external partners during growth. Predictable cadence builds trust with sponsors.
Smartsheet replaces email threads, ad hoc trackers, and risky copy-paste templates with a single source of truth. Requests flow in via forms, automations move work, and dashboards show status. Because resources and approvals live beside tasks, decisions are faster and audits are simpler. The result is predictable execution, better capacity planning, and fewer last-minute surprises across programs.
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