Motion

Automatic Scheduling and Reprioritization

Enter tasks, estimates, and deadlines; Motion builds a plan across your calendar automatically. When meetings appear or work overruns, it reflows remaining tasks, preserving buffers and priorities. Focus windows protect deep work, while soft versus hard deadlines signal which items may move. Color-coded priorities remain available for tweaks, but the engine handles conflicts. Digest emails summarize what moved and why, creating trust without extra status meetings or manual updates.

Team Capacity and Workload Balancing

Share availability, skills, and working hours to assign tasks fairly across the team. Managers see capacity at a glance and avoid overload while keeping milestones on track. PTO and holidays sync from calendars, and utilization targets highlight when to hire, defer scope, or redistribute work. Drag-and-drop adjustments remain possible, yet policies keep plans humane. Clear visuals show who is at risk, so leads prevent burnout and maintain predictable delivery across weeks.

Project Plans, Dependencies, and Sprints

Group tasks into projects, set phases, and link dependencies so schedules respect order and handoffs. Sprint views compare planned versus actual, and rollups reveal risk before it blocks a release. Templates standardize kickoff checklists, demos, and reviews, and cloning lets repeatable engagements start with credible timeboxes. Timeline changes cascade through dependent tasks automatically. Teams get a shared picture of scope, sequence, and slack, turning debate into clear decisions.

Meetings, Booking Links, and Coordination

Share booking links that obey focus hours and travel buffers; let Motion stack meetings to free large blocks for hands-on work. Agenda hints and prep notes attach to events so time together is decisive, not meandering. One-click reschedules move related tasks automatically, and guest time zones are respected so external invites land at humane hours. Notifications arrive with context, and changes ripple through the plan so coordination stays fast and professional.

Integrations, Privacy, and Controls

Connect email, calendars, and task tools; import backlogs and push updates to the systems leaders already read. Privacy settings hide task details on shared calendars while keeping schedules accurate for collaborators. Admin controls enforce working-hour policies and minimum buffers, and audit logs track changes for accountability. Mobile and desktop apps keep plans live everywhere, and API hooks let ops align schedules with CRMs, support queues, and billing.